Copyright 2012-2023 of Homeland Securit and U.S. Immigration and Customs Enforcement announced flexibility in complying with requirements related to Form I-9 due to COVID-19. Then, when you receive your new Social Security card or the certified copy of your birth certificate, you can bring these documents to Human Resources (Baker Building, 10th floor, 110 21st Ave. S.) to complete your Form I-9. How to Correct an Error on a Birth Certificate, How to get a US Birth Certificate or Passport overnight, US Federal Holidays 2023: Observed and Proposed Dates, New York City Office for Puerto Rican Vital Records Opens, 16 Year Olds Can Now Get Pennsylvania Birth Certificates, How to Receive Your California Birth Certificate Quickly, California Vital Records to Become Electronic With Blockchain Technology, Listed on the lower right of the photo page in the passport / U.S. Department of State. After all, birth certificates are loaded with all kinds of information that can overload your mind. The Department of Homeland Security advises employees filling out a Form I-9, beginning October 31, 2010, that if the birth . *Unrestricted Social Security cards that are acceptable List C documents are only issued to: U.S. citizens Noncitizen nationals of the U.S. Lawful permanent residents Refugees Asylees Share sensitive information only on official, secure websites. Ask the employee their anticipated first day of . These cards are not considered List B #5 or #6 documents which are issued by the U.S. Armed Forces. That is because it contains much more information about you than the number itself. Certification of Birth Abroad issued by the Department of State Certification of Report of Birth issued by the Department of State Original or certified copy of birth certificate Native American tribal document U.S. Citizen ID Card Identification Card for Use of Resident Citizen in the U.S. Certification of Report of Birth (DS -1350) U.S. Depar tment of State Original or certified copy of birth certificate bearing an official seal State of the U.S. from which the certificate was issued (Ex: State of Florida) Native American tribal document Native American Tribe from which the document was issued (Ex: Choctaw, Dakota Birth Certificates The only birth certificate acceptable for Form I-9 purposes must be an original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States, bearing an official seal. Birth Certificates Share sensitive information only on official, secure websites. You can use the following information as a quick reference guide when you provide details for documents that employees provide as proof of employment eligibility via Section 2 of the Form I-9 during the Completing Section 2 of the Form I-9 procedure of the Pangea EEV Ordering process. 2021 GO Organics Peace international. The employer cannot ask for specific documents or more documents than required. A signature is not required for the card to be valid for Form I-9, Employment Eligibility Verification. An employer must examine the document presented by its employee and determine whether it meets Form I-9 requirements. This number is written as XXX-XX-XXXXXX on every birth certificate in the United States starting from 1948. Enter your information and our software will automatically complete the required forms for your state. These provisions have been extended through . I-9 and E-Verify procedure during new-hire orientation. The receipt only works for 90 days, though, after which your employee must present an original document or documents. SENTRI cards are issued by Customs and Border Protection (CBP). An official website of the U.S. Department of Homeland Security, An official website of the United States government, To protect your privacy, please do not include any personal information in your feedback. Original or certified copy of birth certificate issued by a State, territory of the United States bearing an official seal 4. Dont worry because youre not the only one. No, it is not advisable to use a short-form birth certificate as proof of employment eligibility. US Federal Holidays 2023: Observed and Proposed Dates, New York City Office for Puerto Rican Vital Records Opens, 16 Year Olds Can Now Get Pennsylvania Birth Certificates, How to Receive Your California Birth Certificate Quickly, California Vital Records to Become Electronic With Blockchain Technology, Pennsylvania uses a 7-digit number, which always ends in 0, followed by an - and the year of birth. As of October 31, 2010, all certified copies of Puerto Rico birth certificates issued prior to July 1, 2010 will become invalid. By signing up you are agreeing to receive emails according to our privacy policy. You can live your whole life without needing to memorize it. Create custom tags for you files and find the desired document within a few seconds - Even with millions of files stored. The Veterans Identification Card (VIC) and Veterans Health Identification Card (VHIC) are acceptable List B #2 documents if the card contains a photograph or identifying information (such as name, date of birth, gender, height, eye color and address) and appears to be genuine and to relate to the person presenting it. However, some cards issued after May 1, 2017, may still display the previous format. The Document presented is a receipt box should be left unchecked unless you truly have a receipt of the document. Needless to say, it is always better to know it purely for conveniences sake. EAF responds to hundreds of hotline calls and emails monthly. Original or certified copy of a birth certificate issued by a state, county, municipal authority or (Form . I9 SAMPLE DRIVER'S LICENSE AND BIRTH CERTIFICATE. Citizenship (Form N-560) or Replacement Certificate of Citizenship (Form N-561), Certificate of Naturalization (Form N-550) or N-570 (PDF), ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address, Drivers license issued by a Canadian government authority, VALID FOR WORK ONLY WITH INS AUTHORIZATION, VALID FOR WORK ONLY WITH DHS AUTHORIZATION, ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address School ID card with a photograph Voter registration card U.S.military card or draft record Military dependents ID card. Social Security cards with the below stamps are not acceptable documents for Form I-9. In April 2013, Form I-94 was automated at airports and seaports. 3 hours ago Aliens authorized to work must provide only one of the following document numbers to complete Form I-9: An Alien Registration Number/USCIS Number OR Form I-94 Admission Number OR Foreign Passport Number.1. If a List A document is presented, no other documents from List B or List C are necessary. The state and county in where the birth happens issue this birth certificate. With that said, most institutions generally dont just accept birth certificate numbers. For US citizens, the most common forms used to demonstrate eligibility are a US passport or a Social Security card and a drivers license. As part of the verification process, employers must complete the Form I-9, Employment Eligibility Verification, retain the form for a statutorily- Start Printed Page 76506 established period of time, and make the form available for inspection by certain government officials. But opting out of some of these cookies may have an effect on your browsing experience. A Certificate of Live Birth may qualify as a birth certificate (No. CLICK HERE (opens in a new window) to download a copy of the Form I-9 Handbook. 1. Your new employee can work. The Canadian government issues the INAC cards and they are not acceptable for Form I-9 purposes. 3. The final 6 digits act as a serial-digit registration number. Employment Eligibility Document Title. The receipt is valid for 90 days after which the employee must present a certified copy of the actual birth certificate. Foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine readable immigrant visa. A foreign passport must be accompanied by a Form I-94/94A Arrival-Departure Record bearing the same name as the passport and containing an endorsement of the individuals nonimmigrant status and authorization to work for a specific employer based on this status. One may an ascension number assigned to the certif 53. Can I get my Birth Certificate online for free? The cost for an Heirloom birth certificate is $35.00. Citizenship (Form N-560 or N-561), INS (Immigration and Nationality Service), A Certificate of Naturalization (Form N-550 or N-570), Native American Tribe from which the document was issued, An ID Card for the use of a Resident Citizen in the United States (Form I-179), A valid employment authorization card (other than those included on List A), Not valid for employment (usually issued to non-immigrant aliens unauthorized to work), Valid for work only with INS authorization, Valid for work only with DHS authorization. Questions requiring legal advice should be addressed to the attorney of your choice. You must examine the documentation your employee presents to complete Section 2 of Form I-9, Employment Eligibility Verification. As explained, it does not matter how long you have been in the workforce for, you should keep your proof of ID and employment authorization at hand. Customers can either order with 3-5 business day processing and Next Day Air delivery by UPS costing $44.50 (birth certificate) or $39.50 (death certificate) or by choosing the option with 3-5 business day processing with regular U. S. Mail delivery costing $26.00 . Who Needs ID and Employment Authorization Documents and When? With Form I9, you need to present documents that establish identity and work authorization. A 2-digit year of 2. This part of the form is completed by the employee. EAF is committed to providing a website that is accessible to the widest possible audience, regardless of technology or ability. The next 2 digits showcase the year of registration, which is the year you were born. This category only includes cookies that ensures basic functionalities and security features of the website. Number. Certification of Birth Abroad issued by the Dept. This prevents duplicates and helps finding the document within seconds. Ask him or her to do one of the following: correct Form I-9 and initial the change; provide a different document with the correct spelling; provide youa corrected document. In addition to your basic personal information, when you fill out an I-9 Form you need to provide at least one of the approved forms of documentation to prove your identity and eligibility to work in the U.S. Each birth certificate number will use the following format: The first 3 digits are the area code number. The birth area code consists of the first 3 digits of the birth certificate number. However, finding out what the final 6 digits are is impossible without having a copy of your birth certificate. This answer is for births in the United States: One birth certificate can have multiple numbers. All you will need is whatever you know about your b You are not required to be a document expert. Both the previous and new cards will remain valid until the expiration date shown on the card. Where is the Document Number on a Birth Certificate? Form I-94 Admission Number: 3. Below is a breakdown of this number format: If your birth certificate was issued in 1948, its important to remember that its number may not follow the number format stated above. Do you need a free software to manage all of your documents? A laminated card is acceptable. By browsing this site, you accept our Cookies Policy. Whether youll be able to get in on the same day depends on the jurisdiction. Attach a memo to Form I-9 explaining the discrepancy. USCIS cannot comment on whether or not a particular hospital is authorized to issue a birth certificate that meets the regulatory requirements. While all numbers are unique, they follow the same format. In order to be acceptable, a Native American tribal document should be issued by a tribe recognized by the U.S. Federal Government. Photo ID and Social Security card OR . Attach a memo to the Form I-9 explaining the discrepancy. The Mexico Consular ID Card is issued by the Mexican government to Mexican nationals living in the United States. You can send thegdocid through E-Mail and don't need to attach the original file. Because federal recognition of tribes can change over time, to determine if the tribe is federally recognized, please check the Bureau of Indian Affairs (opens in a new window) website. Few rule on this one. Secure .gov websites use HTTPS We print and mail your forms along with required payments to your state health department. 0. Certification of Birth Abroad. This code is used to determine the Parish and District where the person was born. If the school ID contains no expiration date other than the school year, it expires at the end of the school year printed on it. A signature is not required for the Social Security card to be valid. Your replacement documents will arrive by mail to your home within a few weeks. Necessary cookies are absolutely essential for the website to function properly. It is useful to identify the location where the birth occurred. Add the hyphen if your name is hyphenated. Employees may present one of the following unexpired List B documents: Driver's license or identification card issued by a state or outlying territory of the U.S., provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address. Social Security Cards It includes information such as the employee's full name, address, date of birth, Social . You will need to indicate the expiration date. Home HR Admin Form I-9 Acceptable Documents List B & C. All employers must complete and retain Form I-9, Employment Eligibility Verification (opens in a new window), for every person they hire for employment after Nov. 6, 1986, in the U.S. as long as the person works for pay or other type of payment. Use PROMO CODE: NEWMEM2019 on your Member Application (cannot be used with other special offers). 640 E State Road 434, Suite 3100 Certification of Report of Birth (DS-1350) U.S. Department of State Original or certified copy of birth certificate bearing an official seal State of the U.S. from which the certificate was issued (Ex: State of Florida) Native American tribal document Native American Tribe from which the document How do I fill out an i9 with employment authorization card? In addition, you may also pass it as a means of identification. We use cookies to make wikiHow great. Our software assigns a unique document number, called "gdocid" to each document automatically. Regardless if private or for work? You may accept an unsigned Social Security card as long as the card reasonably appears to be genuine and to relates to the person presenting it. Answer. Christian Cruz is an experienced blogger with a deep passion for delivering factual advice to his readers. For minors under the age of 18 and certain individuals with disabilities who are unable to produce any of the listed identity documents, special notations may be used in place of a List B document. Laminated copies of social security cards i9_instructions_2009.doc Author: There is only one exception where a copy is allowed and that is a certified copy of a birth certificate, bearing an official seal. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/b\/b7\/Complete-an-I9-Form-Step-1.jpg\/v4-460px-Complete-an-I9-Form-Step-1.jpg","bigUrl":"\/images\/thumb\/b\/b7\/Complete-an-I9-Form-Step-1.jpg\/aid9658333-v4-728px-Complete-an-I9-Form-Step-1.jpg","smallWidth":460,"smallHeight":345,"bigWidth":728,"bigHeight":546,"licensing":"