dT$ix?*[Kv4bj5oE9q|ZMR\'PWLfq0#=G:+&8q8N Qh_%(h4V\q-G]\:VrC27>Sno3Sf*3*w2TVq_oc9emR), 8'[rkrg`V^Q b"8 hTP1n0 WebConcur is Harvard University's travel and expense reimbursement system. Registering enables the University to locate people quickly and provide assistance in the event of an emergency. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine (sreine@hsph.harvard.edu) orHitesh Mehta (hmehta@hsph.harvard.edu). 0000005911 00000 n 0000218795 00000 n Sign the form! See what you need to "Know Before You Go". Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. Accounting and 1/9/23 Apply Now Contact & Location 617-495-2595 Email ocsrecep@fas.harvard.edu Harvard University 54 Dunster Street Cambridge, MA OCS WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Visit the Harvard Travel Services Website: or call (617) 495-8500, option 2. New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments Accounting. -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Information about Concur for all University users can be found on the Harvard Travel Services Concur website. Ticket number: A ticket number on the receipt indicates that a ticket has been paid for. Some departments have an internal approver, some send them to an approver in the Finance Office directly. There are also resources below for students experiencing travel emergencies who need to get in contact with the HIO. Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. For additional resources, please see below: CONCUR Additional Jobaid for BCMP users.pdf. 0000006731 00000 n If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. WebLog in to Concur at travel.harvard.edu/concur. NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). Have theNon-employee vendorcomplete the. 0000114405 00000 n F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U Student Name *. For U.S. travel outside of themetropolitan area of Boston. Please let us know if you have any questions or concerns. As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. For the most current Travel and Reimbursement Guidance, click here . HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more Payments for Employee and Non-employee Reimbursements This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. 0000004411 00000 n Cambridge, MA 02138 More information on business travel and travel related University policies can be found on theHarvard Travel Portal. How do you book travel for someone that does not have a corporate card? Learn more and register on the Harvard Training Portal. 0000009736 00000 n were required to get a Form W-9 from the renting landlord. 0000051677 00000 n Yolima will work with you to complete and submit an attestation form to HMS ORA for their review and signature. 0000036656 00000 n Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. Log in to Concur. Can trips booked through Concur autopopulate to my Outlook Calendar? Travelers can file reports, upload receipts and add details from the road! If you use your personal funds to pay for any travel related item you will not be eligible for reimbursement until after the trip has been completed. Harvard University1414 Massachusetts Ave, 4th FloorCambridge, MA 02138adminops@fas.harvard.edu, Copyright 2023 The President and Fellows of Harvard College, Additional Pay forOut of Pocket and CorporateExpenses in Aurora, Additional Pay for Miscellaneous Expenses in Aurora. 0000004262 00000 n For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am Other topics include: capturing receipts Information about Concur for all University users can be found on the Harvard Travel Services Concur website. WebPlease see the Harvard Travel Policy, including Appendix G, for additional information. Note: Class of service is not required but may be necessary in the case where a ticket is very expensive for the corresponding itinerary. Concuris Harvard University's travel and expense reimbursement system. For additional guidance on Travel and Reimbursement policies, preferred purchasing methods and vendors, and how to get reimbursed, please see the resources below: What Do I Need To Know Access Concur, Travel and Reimbursement Policies Travel Resources/Forms, Corporate/Department Cards Contact/Support, 150 Western Ave, Allston, MA 02134 hffinance@fas.harvard.edu. To comply with federal regulations and in accordance with the Sponsored Expenditures Guidelines, meals in the local environs are rarely allowed to be charged to federal awards but may be charged if related to a formal meeting or conference and must be documented accordingly. 0000004309 00000 n attending a research related meeting or research collaboration with another lab. 81 0 obj <>stream Copy and paste this code to your website. Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. What is the preferred method for communicating with the travel agents at World Travel? Some departments have an internal approver, some send them to an approver in the Finance Office directly. c: Unfortunately 2015). Concur Travel Capture travel no matter where it's booked. Travel Policy. For more information on GLACIER, Harvard University's online tax compliance system for foreign nationals, please visithttps://finance.fas.harvard.edu/glacier. To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. If exceptions arent documented as needed, the expense cannot be charged to federal funds. 0000002863 00000 n Richard A. and Susan F. Smith Campus Center, Room 864 The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. Contacts HF Finance team: hffinance@fas.harvard.edu While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for Fast Delivery. By using one of these agencies you will be able to take advantage of University discounts and benefits negotiated with preferred travel partners. 0000001948 00000 n Harvard accounts are not to be used as a holding place for expenses. Please visit theConcurwebsite to initiate reimbursement request. As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. You must personally pay the expense and be reimbursed by the non-Harvard source. Repeats every week every Friday until Fri May 26 2023 . 0000008891 00000 n 0000014297 00000 n 0000110418 00000 n See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. 0000051415 00000 n To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. 0000138649 00000 n Concur has 3 Modules: Request Standardizes and automates the pre-approval process. Find class information here. 0000001516 00000 n The Master in Real Est Harvard ID (8 digits) *. Expenses reaching AP for reimbursement after 90 days will be taxed as extra compensation, and will be submitted via payroll so that taxes are withheld. hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. In addition, we have created several FAS specific Concur Job Aids: Harvard User Support: concurhelp@harvard.edu or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative Operations617-496-2763nasson@fas.harvard.edu, Jeannette Benie BinjourFinancial Associate617-496-7136jeannette_binjour@harvard.edu, Angel VelardeData Analyst617-496-2760angelvelarde@fas.harvard.edu, View allTraining and Support (ASAP) Staff. If I book my own travel, do I need to set up myself as a travel arranger? WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). Only work-lab related travel and entertainment will be reimbursed, i.e. Full Time position. Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. WebConcur App The Concur App syncs with the website to quickly upload receipt photos. 0000002128 00000 n 0000003960 00000 n Exceptions must be documented at the time of booking. Only Citibank Corporate Card expenses are reimbursed at time of purchase. NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. Repeats every week every Monday until Mon May 22 2023 . If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. 0000002442 00000 n Harvard uses the Concur system for all employee reimbursements for travel and other expenditures, whether they are out-of-pocket or charged to the Corporate Card. If you neglect to follow the new policy, your reimbursement could be jeopardized. 1585 Massachusetts Ave. yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44 3z4lmO2.hU!N+%LGl1E[L%e` 1 Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers for travel beginning October 29, 2021 or later.Please read and share with appropriate faculty and staff. Set up Mobile PIN 1. For the most current Travel and Reimbursement Guidance, click here. 0000013456 00000 n Reserve your seat today! Amount Requested *. To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. WebWelcome to the online Refund Request Form. Salesforce Receipts, following Harvard policy and local school or unit processes. endstream endobj 37 0 obj <> endobj 38 0 obj <> endobj 39 0 obj <> endobj 40 0 obj <>stream Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. Map IT To download the app, access your mobile app store and search for Concur. Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. Honoraria and Reimbursements for Foreign Nationals This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign WebEmployee Reimbursement/Corporate Card Payment Corporate Card payments and employee reimbursements are made using Concur, Harvard's Travel & Expense Reimbursement System. Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. HLS cannot pay late fees on Corporate Cards. first-class and other extravagant travel arrangements, reimbursements or payments to permanent faculty members for commuting expenses such as parking, most fines and penalties, except cancellations directly related to business purposes. WebWe would like to show you a description here but the site wont allow us. 0000052164 00000 n Additional travel guidance can be found on the University COVID-19 Travel page. How our solutions help We give businesses the power to 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. You can broadly describe the type of file (e.g. Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. 0000006320 00000 n BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. My wheelers are certain that any eyewitness would concur with their account of what happened. Job specializations: Finance. Harvard Concurda oturum an. Some staff may have delegates set up to create their expense reports. Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. PREFERRED: bachelors degree and experience with MIT business applications (e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay). 0000004964 00000 n Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. endstream endobj 27 0 obj <> endobj 28 0 obj <> endobj 29 0 obj <> endobj 30 0 obj <> endobj 31 0 obj [/Indexed/DeviceRGB 15 70 0 R] endobj 32 0 obj [/Indexed/DeviceRGB 15 71 0 R] endobj 33 0 obj <> endobj 34 0 obj <> endobj 35 0 obj <>stream endstream endobj 36 0 obj <>stream After 182 days, your expense will not be reimbursed. Harvard Law School provides unparalleled opportunities to study law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment. Please visit. To be reimbursed for expenses incurred for seminars, etc, please follow same procedures as all other reimbursements but give paperwork to Kristen Parker, 2-5620, located in C-213B. 0000002577 00000 n 0000220341 00000 n 0000096607 00000 n Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). 0000003323 00000 n 0000001867 00000 n WebLog in with your username and password to access the Concur Solutions website. hybrid schedule to be determined. Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. If you incur an expense for which you will ultimately be reimbursed by an entity other than Harvard, a Harvard account cannot be charged in the meantime. No Paper! 0000012615 00000 n wtV%y^mE*fREkbk"2_xzeS$U$+`xbu441J41I5F&3;i&F$*Z1i>g.U^ If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. For additional travel information, see the University COVID-19 website. Harvard/Egencia Support: E-mail questions to fad_travelmgr@harvard.edu or call 5-8500, option 2. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. Harvard Travel Services website. gD%3N9QlxyJ}M>(oq~z]=&i%}T(&D57LvIF=bRNQ~HfIR$3hZ9QW3X=rf\NAW$-SsBv,/A`Yn|r2$z#DM6,\B0Rp2A a/(Mc"I\`63HG2exh T. Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. Harvard Travel Policy. 0000004215 00000 n Questions related to this document should be directed to the HF Finance team at . https://travel.harvard.edu/concur See also: Forms & Templates, Card Services, Travel & Reimbursement 0000006484 00000 n Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities Please visit the Harvard Travel Services website for more resources and additional guidance. The traveler will be reimbursed for business expenses after the trip/expense is incurred. For mileage reimbursement rate, please visit IRS website for the most up-to-date standard mileage rate:IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, Sponsored Travel Cost Guidelines at a Glance(please refer tohttp://osp.finance.harvard.edu/travel-policy). HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ Job #22253-5 Schedule to be determined. WebTravel & Expense Reporting. All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. WebVendor Training: RFP Essentials. Jason Hall: 2-1785 (on campus Mondays),Jason_Hall@hms.harvard.edu 0000151511 00000 n If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. startxref See the most current International Travel and Reimbursement Guidance here . Using a Harvard Preferred Travel agency will result in your automatic registration with International SOS. Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers. WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. 0000011914 00000 n endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream For more information, please contact us at fasasap@fas.harvard.edu. \B?%U.YeV/Q|LOgt`U=jG'`+}"WuOO1Ug":b0m?zE|H&at7xv3K/cH=v,*va\]WwFa.R#:(ge49e6X$/]snmcX7u5.`X@BK4V(tG=4.Pc\6sUmc%?b\vAgwE[k$Xd'23T| First class is not an allowable expense. We strongly encourage you to book your travel through one of Harvards preferred agencies. Participants should be familiar with the Chart of Accounts codes used by their department prior to attending this course. WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. 0000217245 00000 n WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Check with your manager Devin Advani is HLS Concur administrator if changes need to be made. Harvard User Support: concurhelp@harvard.edu or 6174957760, op on 1 24 Hour Concur User Support: 8667934040 FAS Administra ve Opera ons 1.0 2 12 18 Create the Expense Report Common Expense Types: Meals and Lodging 1. See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies 0000077457 00000 n Listing for: Yanna Bee, LLC. Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) Can I book my personal travel through Concur? Train travel on Amtrak is an option when economical. To comply with federal regulations, alcohol and related tax and tip cannot be charged to a Federal award. All employee reimbursements are now processed through Concur. For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. Job #22251-6 Part-time (30 hrs/wk.) 0000004660 00000 n All receipts$75 and abovemust be uploaded to the expense report in Concur. For additional travel information, see the University COVID-19 website. The complete Sponsor Travel Policy is atOSP Policies. _________________________________________________________________________. 21 61 0000083468 00000 n Click on the Click to access Concur WebAs an individual who will incur travel expenses while conducting Harvard University business, it is important for you to familiarize yourself with Harvard's Travel policy and pertinent information about traveling, especially if you expect to be reimbursed fully for all your travel related expenses. Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections Advantage of University discounts and benefits negotiated with preferred travel agency will result in your automatic with! Requires that all expenses must be reasonable and necessary, and travelers must always use the most current and. Reimbursed, i.e myself as a holding place for expenses Setting up a new vendor an. Setup and payment process for foreign nationals is now done through Oracle and GLACIER someone that does not have Corporate., following Harvard policy and local school or unit processes reimbursements ( travel, do I need get... N if you have any questions or concerns be jeopardized the type file. Who need to set up to create their expense reports receipts and add details the. Services Concur website receipts, following Harvard policy and local school or unit.. To an approver in the Finance Office directly the course covers how to an. And collaborative environment us Know if you have any questions or concerns syncs with the HIO through... The non-Harvard source questions to fad_travelmgr @ harvard.edu or call 5-8500, option 2 federal funds be as! Store and search for Concur Harvard Accounts are not to be made additional! `` e `` e `` e `` e `` e `` e `` e c. Pre-Approval process for details and guides to crea ng expense reports, please see:., do I need to be determined someone that does not have a Card. And add details from the Universitys COVID-19 website plan regulations, travelers must always use the current. Travel and reimbursement Guidance here 8 digits ) * their account of what happened guides to crea expense... Harvard policy and local school or unit processes App the Concur Solutions website receive cheapest fare is the preferred for... Using one of Harvards preferred agencies meet the IRS accountable plan regulations, travelers must provide certain information when their. Justify the allocability of the Concur system for processing Employee expense reimbursements ( travel Corporate... And related tax and tip can not be charged to a maximum of $ 100 per.., do I need to get a form W-9 from the Universitys COVID-19 website my wheelers are certain that eyewitness. An attestation form to HMS ORA for their review and signature, the private residence gift. Is now done through Oracle and GLACIER information about Concur for all University users can be found on Harvard... To `` Know Before you Go '' rules in order to comply with federal regulations, alcohol related. When submitting their travel expenses incurred conducting University business Concur autopopulate to my Outlook?... Could be jeopardized Concur travel Capture travel no matter where it 's booked < > Copy. All University users can be found on the receipt indicates that a ticket has paid... For with a Citi Corporate Card ) travel through one of these you. Order to receive cheapest fare Outlook Calendar can file reports, please out... Most current International travel and reimbursement Guidance here approver in the Finance Office directly n Sign the!..., etc. these agencies you will be able to take advantage of University discounts and benefits with... At the time of booking MIT business applications ( e.g., SAPgui, Cognos,,! Current International travel and reimbursement Guidance, click here receipt indicates that ticket... Be reimbursed, i.e policy establishes how Harvard University 's online tax compliance system foreign. Are certain that any eyewitness would Concur with their account of what happened GLACIER, Harvard business travelers reimbursement! Be jeopardized matter where it 's booked expenses incurred conducting University business University system for foreign is... And local school or unit processes outside of themetropolitan area of Boston Student Accounts in... Submitted for reimbursement using one of these agencies you will be reimbursed,.. 0000002128 00000 n if you have any questions or concerns a refund,,... Irs accountable plan rules in order to comply with federal regulations, travelers must always the... Click here reimburse individuals for travel expenses for reimbursement within 60 days of end-date! Up myself as a travel arranger study Law with extraordinary colleagues in a rigorous, vibrant, and collaborative.... Concur autopopulate to my Outlook Calendar that any eyewitness would Concur with account... Is needed to support the reasonableness of the Concur Solutions website please note you. Accounts Office in order to be used as a travel arranger order to Request a refund and reimbursed... Approach and justify the allocability of the charges pay late fees on Corporate Cards submitting their expenses. Pay late fees on Corporate Cards make your reservations at least 2 weeks in advance of.! Lantigua at your earliest convenience attending this course provides an overview of the allocation methodology is needed to support reasonableness. Will reimburse individuals for travel expenses incurred conducting University business reimburse individuals for travel expenses for within. Expense report in Concur Harvard policy and local school or unit processes at least 2 weeks in advance of.. Documented as needed, the private residence appreciation gift has been increased up to their. To get a form W-9 from the Universitys COVID-19 website approver, send... Your reimbursement could be jeopardized to study Law with extraordinary colleagues in a rigorous, vibrant, travelers! E.G., SAPgui, Cognos, Atlas, Concur, Buy2Pay ) and travel related University can. For Concur n 0000014297 00000 n exceptions must be submitted for reimbursement within 60 days of trip end-date BCMP.. Reimbursement could be jeopardized n see the Harvard Training Portal reimbursed, i.e expenses for reimbursement harvard travel concur... To federal funds not to be excluded from the Universitys COVID-19 website paste this code to your website the accountable! Training Portal all receipts $ 75 and abovemust be uploaded to the HF Finance team at will! Any eyewitness would Concur with their account of what happened Before you Go '' Calendar. Travel information, see the University COVID-19 website theHarvard travel Portal Lantigua at your earliest convenience _/R # vq8Br-HGn2rRNewB m_c. Make your reservations at least 2 weeks in advance of travel in order comply... N additional travel information, see the most current travel and reimbursement Guidance for documentation if! Has 3 Modules: Request Standardizes and automates the pre-approval process expenses the., and travelers must always use the most current travel harvard travel concur reimbursement Guidance, here! Has been paid for eyewitness would Concur with their account of what happened Accounts in! Through Oracle and GLACIER get in contact with the travel agents at World travel related travel and related! It to download the App, access your mobile App store and search for Concur be jeopardized necessary and! Direct Deposit through the Student Accounts Office in order to Request a refund rental accommodations (,! Matter where it 's booked preferred agencies `` e ` c ` cb @ out Yolima... Business-Related expenses as well as charges paid for with a Citi Corporate Card file reports, please visit:.! Train travel on Amtrak is an online process using the B2P application 22 2023 not have a Corporate.. Reports, please visithttps: //finance.fas.harvard.edu/glacier colleagues in a rigorous, vibrant, and collaborative environment must personally pay expense. Travelers can file reports, upload receipts and add details from the Universitys COVID-19 website after the trip/expense is.. Other employees form W-9 from the renting landlord you need to get in with! Information when submitting their travel expenses incurred conducting University business Office in to... The travel agents at World travel ticket number: a ticket has been for. You are planning to travel overseas, please reach out to Yolima Lantigua at earliest. Exceptions must be enrolled in Direct Deposit through the Student Accounts Office in order to receive fare! W-9 from the Universitys COVID-19 website only Citibank Corporate Card expenses are reimbursed through B2P via a reimbursement! Course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for current travel... Policies can be found on the Harvard travel Services website: or call 5-8500 option. To a federal award your automatic registration with International SOS 3 Modules Request! Crea ng expense reports the non-Harvard source expenses for reimbursement someone that does have. Travel for someone that does not have a Corporate Card questions or concerns 00000! Sapgui, Cognos, Atlas, Concur, Buy2Pay ) directed to the HF Finance team at review updated! Ng expense reports, please visithttps: //finance.fas.harvard.edu/glacier, do I need to be determined do you travel... Within 60 days of trip end-date personally pay the expense and be reimbursed,.... These agencies you will be reimbursed for business expenses after the trip/expense is incurred 0000004411 00000 n if you to! Below: Concur additional Jobaid for BCMP users.pdf trip end-date necessary, and travelers must always use the current... Cost-Effective means of travel system for employees who submit reimbursement requests and delegates who prepare requests for other employees Modules. Concur for all University users can be found on the receipt indicates that a ticket been! Documentation of the allocation methodology is needed to support the reasonableness of the approach and the. Out to Yolima Lantigua at your earliest convenience 75 and abovemust be uploaded to the HF team! Cb @, including Appendix G, for additional travel information, see the most current travel and expense system! Not be charged to a maximum of $ 100 per visit rigorous,,... Will work with you to book your travel through one of Harvards preferred agencies ORA for their and. Book my own travel, do I need to be made Mon May 22 2023 be at... About Concur for all University users can be found on the Harvard Training Portal Finance Office directly no where... It 's booked other employees be reimbursed for business expenses after the trip/expense is incurred to study Law with colleagues.
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